MHO Properties

MHO Properties

Welcome to MHO Properties, a division of OHM Group. If you wish to speak to a member of the team please send an email to info@mho.ie.

Privacy Statement

Effective Date 20^th of October 2021

By submitting information or documents to us during our transactions together, you acknowledge that your personal data will be processed in the manner described below.

1.) Who are we?

This statement relates to the privacy practices of MHO Properties Limited (“MHO”) ( “we” “our”, “us”) Company Registration 596654, with a registered office C/O OHM Group ,Clonlara Avenue, Baldonnell Business Park, Baldonnell, Dublin 22, Ireland.

2.) Whose personal data do we control/process and in what capacity?

MHO, is the ‘Controller’ of the personal data of the data subjects related to its own operations, being:

Past, present, and prospective employees, officers, directors, and members/shareholders;
Past, present, and prospective customers (including commercial tenants, and as required, their respective employees/occupants, guarantors/indemnifiers, officers, property visitors or other authorised contact persons);
Past, present, and prospective vendors/suppliers, consultants, contractors, or advisers (and their authorised contacts) engaged by us; and
Any other living individual in respect of whose personal data we are the independent or joint controller of.

3.) We know your privacy is important to you

The purpose of this Privacy Statement is to inform you of the data relating to you that we may collect and use and the uses (including disclosures to third parties) we may make of such data.

We value your right to privacy and strive to protect your personal data in accordance with applicable legislation, including Regulation (EU) 2016/679 of the European Parliament and of Council of 27 April 2016 (the General Data Protection Regulation).

From time to time, we may need to update or change this Privacy Statement and the most recent version is available on the OHM Group Website www.ohm.ie We encourage you to periodically review this Privacy Statement.

4.) How do we collect personal data relating to you?

We, may collect information about you in the following ways:

directly from you, for example when you submit information to us during an application for tenancy or contact us to inquire about a property. Such information relating to (prospective) tenants may include company name, name, and contact details, (email address, mobile number, phone number, current postal address) profession, and financial information (such as bank account details), proof of insurance, vehicle related information.
from third parties, such as our service providers, lawyers, entities from which we may acquire information such as guarantors, business partners, your nominated representatives.
otherwise, for example from our records from closed circuit television (CCTV) that we may use around or in common areas of the property such as parking spaces.
from publicly available sources of information.
from authorities or public bodies, when legally authorised to do so.

5.) For what purposes do we use your personal data?

When the use of personal data is deemed necessary for the purposes of our legitimate interests or those of a third party to whom we provide your personal data, we, and/or the third party will only process your personal data for this purpose where we are of the view that to do so would not constitute an unwarranted interference with your own interests or fundamental rights and freedoms.

We, and third-party service providers acting on our behalf, will collect and use personal data for the following purposes:

to arrange for maintenance or repair of the property;
to confirm payment of any bills;
to protect our assets, business, properties, and tenants of our properties;
for business planning purposes, for example, to adjust our services and facilities to the tenants of the property;
for internal control;
to provide access to the property and parking facilities
for business continuity;
to comply with legal obligations;
to collect debts;

We, will collect and use personal data relating to past, present, and prospective tenants for the following purposes:

complying with any obligations imposed on the Company by applicable law.
providing you with the services you requested
to enter into a contract with you and monitoring compliance with the terms of our agreement;
administering the provision of invoices;
health and safety, security, or other due diligence;
establishing, exercising, or defending legal claims, and complying with all applicable legal obligations.
direct communications providing updates on your tenancy, and any such notices regarding the services that we provide

The legal grounds used for these processing activities are: (a) compliance with a legal obligation, (b) for the performance of our contract with you; (c) consent (where applicable) and (d) that this is necessary for the purposes of our legitimate interests or the legitimate interests of a third party to whom we provide your personal data.

We, will collect and use personal data relating to past, present and prospective vendors/suppliers, consultants, contractors, or advisers (and their authorised contacts) engaged by usfor the following purposes:

selecting you as a vendor;
providing you with a quote or tender;
monitoring compliance with the terms of our agreement;
administering the payment of invoices;
health and safety, security, or other due diligence;
establishing, exercising, or defending legal claims;
anti-money laundering, fraud prevention, investigation, and detection;
complying with any obligations imposed on the Company by applicable law.

The legal grounds used for these processing activities are: a) in order to take steps at your request prior to entering into an agreement and/or the execution of the agreement that is entered into with you; b) compliance with a legal obligation; c) consent (in limited circumstances, where applicable); and d) that this is necessary for the purposes of our legitimate interests or the legitimate interests of a third party to whom we provide your personal data. For example, conducting our business in a responsible and commercially prudent manner (such as assessing the suitability of vendors), preventing, investigating, or detecting theft, fraud, or other criminal activity, and pursuing our corporate and social responsibility objectives.

6.) With whom do we share your personal data?

We may disclose your personal data to third party recipients in connection with the above purposes, including:

to third parties who we engage to provide services to us, such as professional advisers, auditors, insurance companies and outsourced service providers or Processor’s software and applications providers and consultants, maintenance companies, security companies. solicitors and debt-collection agencies;
to competent regulatory authorities and bodies as requested or required by law (e.g., Revenue, Social Welfare, the CRO, etc.).
to our group companies for central administrative purposes www.ohm.ie

7.) Transfers Abroad

The parties with whom we may share and process your personal data may be in countries outside the European Economic Area (EEA), including to jurisdictions which are not recognised by the European Commission as providing for an equivalent level of protection for personal data as is provided for in the European Union via an adequacy decision. If we transfer your personal data to a jurisdiction that is covered by an adequacy decision by the European Commission then we will ensure that the transfer is within the scope of the adequacy decision. If and to the extent that we transfer your data to any third country that is not covered by an adequacy decision, we will ensure that appropriate measures are in place to comply with our obligations under applicable law governing such transfers, which may include entering into a contract governing the transfer which contains the ‘standard contractual clauses’ approved for this purpose by the European Commission.

8.) How long will we retain your personal data?

We will retain your personal data for the duration of any contract you may have with us and for such a period of time after termination of your contract, as is necessary to comply with our obligations under applicable laws, and if relevant, to deal with any claim or dispute that might arise in connection with your contract.

9.) How do we protect your personal data?

We implement physical, technical, and organisational measures to ensure a level of security appropriate to the specific risks that we have identified. We protect your personal data against destruction, loss, alteration, unauthorised disclosure of or access to personal data transmitted, stored, or otherwise processed.

We seek to ensure that we keep your personal data accurate and up to date. However, you are responsible for assisting in this regard and we kindly request that you inform us of any changes to your personal data (such as a change in your contact details).

10.) What are your rights?

You have the following rights, in certain circumstances and subject to certain restrictions, in relation to your personal data: a) the right to access your personal data; b) the right to request the rectification and/or erasure of your personal data; c) the right to restrict the use of your personal data; d) the right to object to the processing of your personal data; e) where we are processing personal data based on this being necessary for the performance of a contract with you, the right to receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format or to require us to transmit that data to another controller; f) If unsatisfied with a response from us, you have the right to lodge a complaint to the Irish Data Protection Commission relating to the processing of your personal data by contact the Data Protection Commission on info@dataprotection.ie. or via webform Data Protection Commission

If you have any further questions with respect to this Privacy Statement or the processing of your personal data by us or wish to exercise you rights please contact dco@ohm.ieor via webforms on https://www.ohm.ie/data-preferences/

Heading

Contact